Human Resource and Admin Assistant

Human Resource and Admin Assistant 

Location: Nairobi

Salary:30,000-35,000KSH

Type : Full-time

Job Summary

Our client, a fast-growing gifting company, is seeking to recruit a proactive and experienced Human Resource Officer. The successful candidate will be responsible for managing and executing the full range of HR functions, including recruitment, employee relations, performance management, training, compliance, and HR administration. This role requires a highly organized professional with excellent interpersonal skills and the ability to support both management and employees in achieving organizational goals.

Key Responsibilities

1. Recruitment & Onboarding – Designing job descriptions, posting job ads, shortlisting candidates, scheduling interviews, preparing interview materials, and coordinating the onboarding process for new hires.
2. HR Records Management – Developing and maintaining an up-to-date HR filing system (both physical and digital), ensuring all employee files contain required documents such as contracts, performance reviews, and disciplinary records.
3. Policy Development – Drafting, updating, and communicating HR policies, procedures, and employee handbooks to ensure staff are aligned with organizational standards and practices.
4. Legal Compliance – Monitoring changes in Kenyan labor laws and advising management on compliance, while ensuring proper documentation for NSSF, NHIF, PAYE, and other statutory requirements.
5. Benefits & Welfare Administration – Coordinating medical schemes, insurance, staff welfare initiatives, and wellness activities while addressing employee welfare concerns promptly.
6. Employee Relations – Acting as the first point of contact for employees on HR-related issues, handling grievances, facilitating conflict resolution, and supporting a healthy workplace environment.
7. Induction & Orientation – Preparing and delivering structured induction programs that familiarize new employees with company culture, values, and policies.
8. Training & Development – Identifying skills gaps, preparing annual training plans, coordinating external/internal training sessions, and maintaining training records for compliance and growth tracking.

9. Performance Management – Coordinating appraisals, tracking performance goals, supporting managers with performance improvement plans, and ensuring fair and consistent evaluations.
10. HR Reporting – Preparing periodic HR reports (e.g., headcount, turnover, absenteeism, training impact, disciplinary cases) and presenting insights for management decision-making.
11. Attendance & Leave Management – Managing leave calendars, monitoring absenteeism trends, ensuring compliance with company leave policies, and reconciling with payroll data.
12. Payroll Management – Collating and verifying attendance, overtime, allowances, and deductions to provide accurate data for payroll processing in coordination with the finance team.
13. Health & Safety Compliance – Supporting workplace safety initiatives, conducting routine checks, ensuring compliance with occupational health regulations, and facilitating staff safety training.
14. Employee Engagement – Designing and coordinating staff engagement activities such as team-building, recognition programs, and CSR events to boost morale and retention.
15. HR Advisory Role – Providing management and employees with guidance on HR policies, labor law issues, disciplinary matters, and general HR best practices.

Qualifications & Skills

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• CHRP certification or equivalent HR qualification is an added advantage.
• Minimum of 2 years’ HR experience in a busy work environment.
• In-depth knowledge of Kenyan labor laws and HR best practices.
• Strong interpersonal, communication, and problem-solving skills.
• High level of integrity, confidentiality, and attention to detail.
• Proficiency in MS Office Suite and HR Information Systems (HRIS).

Application Process:

If you are looking to take the next step in your career, we want to hear from you! Submit your updated CV detailing your experience and suitability for the role to careers@morsanhr.co.ke